Arts & Drafts Festival
Artist Exhibitor Terms & Conditions

Updated January 22, 2022

  1. All exhibitors are required to review and accept these Arts & Drafts Festival Exhibitor Terms and Conditions.

  2. The Arts & Drafts Festival (the “Event”), presented by the Baltimore County Arts Guild and hosted by the Guinness Open Gate Brewery, will be held June 25 - 26, 2022. This 2-day outdoor festival will welcome over 5,000 visitors and will feature up to 60 visual artist exhibitors from across the Baltimore-Washington region, live music, interactive programs, and family-friendly activities.

  3. The Event will take place at the Guinness Open Gate Brewery located at 5001 Washington Boulevard, Halethorpe MD, 21227 

  4. Event Dates and Times: 

    • Saturday, June 25, 2022 from 11:00am - 10:00pm

      • Artist exhibitors must be open for sales: 11:00am - 9:00pm

      • Music will continue until approximately 10:00pm

    • Sunday, June 26, 2022

      • Artist exhibitors must be open for sales: 11:00am - 6:00pm

      • Music will conclude no later than 5:30pm so that artist exhibitors are able to make final sales before the Event ends

  5. The Baltimore County Arts Guild will accept applications from artists wishing to exhibit their work at the Event. 

  6. The Arts & Drafts Festival is open to all artists, including new and emerging artists. Artists may apply in either the Established Artist or Emerging Artist category, but they may not apply for both categories. The categories are defined as follows:

    • Established Artists: Artists who qualify for the Established Artists category are those who create and sell their art as their profession, and have an established history of displaying their artwork in galleries, museums, or juried festivals. Any artist that expects to derive 10% or more of their annual gross income from the sale of their art at the Event and/or has participated in more than three (3) shows in the State of Maryland during the 365 days prior to the Event is considered an Established Artist.

    • Emerging Artists: The Baltimore County Arts Guild supports artists who are beginning their careers in the professional art world by providing the opportunity to experience an arts festival at minimal cost. Artists who qualify for the Emerging Artists category are those that have no established history of displaying their artwork in galleries, museums, or juried festivals, and have not participated in more than three (3) shows in the State of Maryland during the 365 days prior to the Event. The Arts & Drafts Festival organizers reserve the right to pre-screen and research Emerging Artist applicants to make sure they are an appropriate fit for this category. The Baltimore County Arts Guild will work with Emerging Artists to secure booth and display equipment, if needed.

  7. All applicants are required to submit an application via the form on the Baltimore County Arts Guild’s website. 

  8. All applicants are required to pay a non-refundable application fee of $25.00.

  9. Four (4) images must be submitted with the application and the application fee. 

    • Three (3) images should clearly represent the style and quality of the artwork that the applicant wishes to exhibit at the Event. Applicants should choose photos that best exemplify their artwork in terms of the quality of craftsmanship, that the work is handmade, and that they create pieces of work available at a range of price points (for example, the artist has original pieces as well as prints in the form of post cards, or the artist has large sculptures as well as medium and smaller-sized sculptures). Each image should show the artwork clearly against a solid background.

    • One (1) image should depict the applicant’s booth with artwork displayed. The authentic booth image (that is, an actual photo/image of the artist’s booth) should display the artist’s current artwork and must include the entire booth, not a portion. In lieu of a booth photo, Emerging Artist applicants may submit a display photo. 

    • Image quality is important and images must be cohesive. 

  10. Applications, application fees, and the required images must be submitted by January 21, 2022 to receive priority consideration. Applications received January 22 - 31, 2022 will be reviewed on a rolling basis to fill any remaining artist exhibitor spaces that might remain after the priority applications have been reviewed. 

  11. Applicants will be sent confirmation via email that their application has been received and is considered complete within 48 hours of receipt.

  12. A juried process will be used whereby the Event’s artist exhibitor selection committee will evaluate all applications and select up to a total of 60 applicants across both Established Artist and Emerging Artist categories to exhibit their work at the Event.  

  13. All priority applicants (those whose applications were received by January 21, 2022) will be notified whether they have been selected, declined, or placed on the waitlist no later than February 18, 2022. All non-priority applicants (those whose applications were received January 22 - 31, 2022) will be notified whether they have been selected, declined, or placed on the waitlist no later than March 25, 2022.

  14. Artists that are selected to exhibit their work at the Event are responsible for paying a booth space fee within fourteen (14) days of selection notification according to the following fee schedule:

    • Established Artists

      • Exhibitor booth space with access to basic electricity: $350.00 (Note: limited quantities available, available on a first come, first served basis)

      • Exhibitor booth space without access to electricity: $300.00

    • Emerging Artists

      • Exhibitor booth space without access to electricity: $50.00

  15. Artists exhibiting in the Arts & Drafts Festival must be 18 years of age or older as of the first day of the Event.

  16. The artist or craftsperson who designs the work and is a principal of the business MUST be present at the Event to exhibit their work. The Baltimore County Arts Guild reserves the right to require proof of identity. No dealers or sales representatives are allowed.

  17. Exhibitors may only exhibit and sell work typified by images submitted with their application.

  18. All work must be original and completely finished. No imports, kits, items made from kits, items made using commercial patterns or commercial molds, items assembled from pre-manufactured components, unfinished work, items made from elephant or whale ivory (or other restricted materials), embellished items, commercial T-shirts, commercial sweats, or arts and craft supplies may be displayed or sold. 

  19. Exhibitors may not create or sell any work that incorporates any trademarks, service marks, design marks, trade dress, patents, copyrights, or intellectual property owned by Diageo or Guinness.

  20. All exhibits are to be in keeping with the overall family-oriented theme of the Event.

  21. Exhibitors may only display work that is available for sale.

  22. Exhibitors should be prepared with sufficient inventory for a 2-day festival that will be attended by over 5,000 visitors. Additionally, exhibitors at past events have found success in presenting items across a variety of price points to more broadly appeal to the different types of visitors at the Event.

  23. Exhibitor booth spaces are outdoors and measure approximately 10 feet deep x 10 feet wide.

  24. Exhibitors are responsible for providing their own booth and display equipment, including tents, tables and chairs. All tents must be fire-rated, have a suitable backdrop and sides for security, and be weighted down at each corner with 30-40 pound bags of sand per corner. All booths and displays must be wind-resistant and able to withstand large crowds. Water-resistant coverings and weights are highly recommended to protect displays. These items will not be supplied to Exhibitors in the Established Artist category; limited equipment may be available to Exhibitors in the Emerging Artist category. The Event organizers and/or representatives of the Event venue reserve the right to strike, shut down, or close any exhibit that is not weighted properly or presents any concern for public safety.

  25. All of the Exhibitor’s booth and display, including chairs, must be placed within the confines of the booth space.

  26. An Exhibitor’s booth must not interfere with adjacent exhibits in any way.

  27. All Exhibitors are responsible for keeping their booth space clean during Event hours, including cleanup at the end of the Event. All displays should be neat and clean and tables should be covered on all sides to the floor with a suitable, professional looking cover of flame retardant materials.

  28. Exhibitors must abide by all fire regulations and/or decisions of the representatives of local fire departments. All booth materials shall be in accordance with local fire regulations. No open flames are permitted.

  29. Nothing shall be nailed, stapled or otherwise fixed to the walls, floors or any part of the venue structure. Booths shall be weighted, not staked.

  30. All extension cords used at the Event must be heavy-duty. No two-wire extension cords are allowed.

  31. Exhibitors may not sublet or apportion their booth space to anyone else.

  32. Exhibitors may not bring pets to the Event.

  33. Booth spaces will be marked by the Event personnel before exhibitors are permitted to set up their booths. 

  34. Exhibitor Check-In will open at 7:00am on Saturday, June 25, 2022, and all exhibitors must register upon arrival. Exhibitor packets, which will include all Event information and exhibitor credentials, will be distributed during registration. 

  35. Exhibitor booth spaces not occupied by 9:00am on the first day of the Event may be filled with standby exhibitors with no refund or allowance whatsoever.

  36. All exhibits, goods and materials must be removed by 8:00pm on the last day of the Event. Failure to have everything off site by this time may result in extra charges.

  37. The Exhibitor’s booth must be open and staffed during all regular Event hours. Anyone arriving late, leaving before, closing or breaking down during Event hours may be refused entrance to future shows.

  38. Exhibitors and their helpers must exhibit professional behavior at all times while on the Event site. The Baltimore County Arts Guild reserves the right, in its sole discretion, to determine what constitutes professional behavior. Violation of this rule will result in the Exhibitor, their helpers and exhibits being excluded from the Event site with no refund or allowance whatsoever.

  39. Exhibitors will have access to the full-service restaurant at the Event venue. Additionally, the Event organizers will provide complimentary snacks and water for exhibitors throughout the day. 

  40. 24-Hour Security is provided at the Event venue. 

  41. Free off-site parking and complimentary shuttles will be available for the entirety of the Event. 

  42. Parking and traffic will not be permitted in the Event area or fire lanes from one half hour before the Event begins until fifteen minutes after the Event ends each day. All loading and unloading must be planned around these hours and vehicles are to be removed to the off-site exhibitor parking lots before the Event begins. Vehicles remaining in the Event area or fire lanes during these hours may be towed away at the owner’s risk and expense.

  43. To attract a regional audience, Arts & Drafts Festival marketing includes radio and print media, as well as digital advertising. A listing of the participating artist exhibitors will be distributed at the Event and archived on the Event website. Website & Social Media coverage of the Arts & Drafts Festival will be provided.

  44. The Baltimore County Arts Guild reserves the right to photograph work on display for use in promotions of the Arts & Drafts Festival and for future promotional materials.

  45. As required by the State of Maryland for all entities conducting business in the State, including art exhibitors selling their work at festivals, all exhibitors must be properly licensed as a Trader within the State of Maryland, or, if qualified, sign an Exhibitor’s Affidavit, and provide proof of license or the signed Exhibitor’s Affidavit in advance of the Event. View the regulations here: https://www.marylandtaxes.gov/business/types-of-business-licenses.php

  46. Exhibitors retain all revenue from the sale of their work with no commission on sales due to the Baltimore County Arts Guild or the Event. Each exhibitor is responsible for collecting and reporting Maryland Sales Tax on all sales made during the Event.

  47. All exhibitors are expected to complete a brief final survey, including sales data and feedback, at the conclusion of the Event.

  48. Exhibitors are required to acquire, at their own cost, Commercial General Liability insurance on an occurrence form including personal injury, advertiser’s liability, products liability, completed operations, with limits no less than $1,000,000.00 per occurrence and in the aggregate combined single limit bodily injury and property. The policy must hold harmless and name as Additional Insured, the Baltimore County Arts Guild and Diageo Beer Company, North America. The Guild reserves the right to require proof of policy. Exhibitors that do not already carry the required insurance as part of their business may inquire with their personal property insurance provider for coverage or purchase a low-cost policy for coverage for the days of the Event. One such option is the Artists, Craftsman & Traders Insurance policy underwritten by the Great American Insurance Group (A+ rating from AM Best) and available at https://www.actinsurance.com/vendor-insurance.

  49. Exhibitors shall be liable for delivery, handling, erection, and removal of their own booths, displays, and materials.

  50. Neither the Baltimore County Arts Guild, Guinness, Diageo, nor any of its directors, officers, agents, sponsors or volunteers shall be liable for any lost, damaged, or stolen property.

  51. Exhibitors may cancel their appearance in the Event for any reason. The $25.00 application fee is non-refundable. The booth space fee is refundable with notice in writing according to the following schedule: 

    • Prior to April 2, 2022: 100% refund of booth space fee

    • April 2, 2022 - May 13, 2022: 25% of booth space fee

    • After May 13, 2022: No refund of booth space fee

  52. The Baltimore County Arts Guild reserves the right to revoke the license granted by these “Arts & Drafts Festival Exhibitor Terms & Conditions”  at any time, including at the Event, by refunding the booth space fees paid by the Exhibitor. The Baltimore County Arts Guild will not be liable for paying any travel expenses, lost revenue or any other liability whatsoever beyond the booth space fees paid by the Exhibitor as a result of enforcing this provision.

  53. A $35.00 fee will be charged on any check returned by Exhibitor’s bank. Any foreign check processing fees charged by our bank will be billed to the exhibitor at cost.

  54. The Baltimore County Arts Guild will not be liable for refunds or any other liabilities whatsoever for the failure to fulfill these “Arts & Drafts Festival Exhibitor Terms & Conditions” due to reasons of the enclosure in which the Event is to be produced, being, before, or during the Event destroyed by fire or other calamity, or by any act of God, public enemy, strikes, statutes, ordinances, or any legal authority, or any cause beyond its control.

  55. Exhibitors found in violation of any of these “Arts & Drafts Festival Exhibitor Terms & Conditions” may be excluded and have their exhibits removed from the Event at the sole discretion of Baltimore County Arts Guild. Under no circumstances, including negligence, shall the Baltimore County Arts Guild, Guinness, or Diageo, be liable for any direct, indirect, incidental, special or consequential damages resulting from such action.

  56. If any section, sentence, clause, phrase or portion of these “Arts & Drafts Festival Exhibitor Terms & Conditions” is, for any reason, held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portions.

  57. These “Arts & Drafts Festival Exhibitor Terms & Conditions” shall be deemed to have been made in the State of Maryland and shall be interpreted in accordance with the laws of such state. In the Event that legal action is required to enforce these “Arts & Drafts Festival Exhibitor Terms & Conditions” or any of the terms thereof, such action shall be brought in the Courts of Baltimore County, Maryland, and the Exhibitor expressly consents to the jurisdiction of such courts. The parties agree to accept service of process in such action by ordinary mail sent to their business addresses. 

  58. These “Arts & Drafts Festival Exhibitor Terms & Conditions” constitute the entire agreement between The Baltimore County Arts Guild, and the Exhibitor and no modification shall be valid unless in writing and signed by the parties or their representatives.

 

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A Special Note From the Event Organizers regarding COVID-19

We are looking forward to the 2022 Arts & Drafts Festival, but we want you to know that your wellbeing is our first concern and that we are in touch with state and local officials and are working to make sure that this will be a safe and fun experience for all. We expect the Event will move forward as planned. However, we will take into consideration local, national, and worldwide health guidelines. Should these guidelines require us to cancel or postpone the Event, we will honor your request for a full refund of your booth fee. 

 

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