Festival Terms & Conditions of Show
All vendors and Artists are required to review and agree with the
FESTIVAL TERMS & CONDITIONS
The Artist or Craftsperson who designs the work and is a principal of the business MUST be present to show their work. The Baltimore County Arts Guild reserves the right to require proof of identity.
No dealers or sales representatives are allowed.
Artists participating in the Arts & Drafts Festival (the “Festival”) must be 18 years of age or older as of the first day of the Festival.
All work must be original and completely finished. No imports, kits, items made from kits, items made using commercial patterns or commercial molds, items assembled from pre-manufactured components, unfinished work, items made from elephant or whale ivory (or other restricted materials), embellished items, commercial T-shirts, commercial sweats, or arts and craft supplies may be displayed or sold.
Cancellation Refund Schedule: Artists may cancel show for any reason. A full refund of space fees will be given when cancellation is received within 14 days of acceptance. The $25 application fee is non refundable. Other refunds depend on how many days before the first day of the show that we receive notice:
Prior to March 20, 2021............................full refund
March 21, 2021- May 10, 2021............................refund of 20% of fees
May 22- July 25, 2021..............................none
A $35.00 fee will be charged on any check returned by Exhibitor’s bank. Any foreign check processing fees charged by our bank will be billed to the exhibitor at cost.
Exhibitors may only show and sell work typified by images submitted with application.
All art and craft items displayed must be for sale.
The Exhibitor’s booth must have a suitable backdrop and sides. All of Exhibitor’s booth and display, including chairs, must be placed within the confines of the space. Regular booth spaces measure approximately 10′ deep x 10′ wide. All booth spaces will be marked by the Festival personnel before artists are permitted to set up their booths. All displays should be wind-resistant and able to withstand large crowds. Water-resistant coverings and weights are highly recommended. These items will not be supplied by the Festival.
The Baltimore County Arts Guild reserves the right to revoke the license granted by this contract at any time, including at the show, by refunding the space fees paid by the Exhibitor. The Baltimore County Arts Guild will not be liable for paying any travel expenses, lost revenue or any other liability whatsoever beyond the space fees paid by the Exhibitor as a result of enforcing this provision.
The Exhibitor’s booth must be open and staffed during all regular show hours. Anyone arriving late, leaving before, closing or breaking down during show hours may be refused entrance to future shows.
Spaces not occupied by 9:00 a.m. on set-up day may be filled with standby Exhibitors with no refund or allowance whatsoever.
All exhibits, goods and materials must be removed by 7 p.m. of the last day of the show. Failure to have everything off site by this time may result in extra charges.
Parking and traffic will not be permitted in the show area or fire lanes from one half hour before show opens until fifteen minutes after the show closes each day. All loading and unloading must be planned around these hours and vehicles are to be removed to the off-site exhibitor parking lots before the show opens. Vehicles remaining in the show area or fire lanes during these hours may be towed away at the owner’s risk and expense.
Exhibitors must abide by all fire regulations and/or decisions of the representatives of local fire departments. All booth materials shall be in accordance with local fire regulations.
Nothing shall be nailed, stapled or otherwise fixed to the walls, floors or any part of the venue structure. Booths shall be weighted, not staked.
An Exhibitor’s booth must not interfere with adjacent exhibits in any way.
All exhibits are to be in keeping with the overall family-oriented theme of the show.
Exhibitors are not to bring pets to the show.
All Exhibitors are responsible for keeping their area clean during show hours, including cleanup at end of show. All displays should be neat and clean and tables should be covered on all sides to the floor with a suitable, professional looking cover of flame retardant materials.
Exhibitors and their helpers must exhibit professional behavior at all times while on the show site. The Baltimore County Arts Guild reserves the right, in its sole discretion, to determine what constitutes professional behavior. Violation of this rule will result in the Exhibitor, their helpers and exhibits being excluded from the show site with no refund or allowance whatsoever.
All extension cords used at the show must be heavy-duty. No two-wire extension cords are allowed.
Exhibitors may not sublet or apportion space to anyone else.
No open flames are permitted.
The Baltimore County Arts Guild will not be liable for refunds or any other liabilities whatsoever for the failure to fulfill this contract due to reasons of the enclosure in which the show is to be produced, being, before, or during the show destroyed by fire or other calamity, or by any act of God, public enemy, strikes, statutes, ordinances, or any legal authority, or any cause beyond its control.
Insurance, is required by the Exhibitors and must be obtained by them at their own cost. The policy must hold harmless, Guinness, Diageo and the Baltimore County Arts Guild. The Guild reserves the right to require proof of policy. Exhibitors shall be liable for delivery, handling, erection, and removal of their own displays and materials.
Exhibitors found in violation of any of the “Conditions of the Show” may be excluded and have their exhibits removed from the current show at the sole discretion of Baltimore County Arts Guild. Under no circumstances, including negligence, shall the Baltimore County Arts Guild, Guinness or Diageo, be liable for any direct, indirect, incidental, special or consequential damages resulting from such action.
The Baltimore County Arts Guild reserves the right to photograph work on display for use in promotions of the Art Festival and for future promotional materials.
If any section, sentence, clause, phrase or portion of this licensing application/contract is, for any reason, held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portions.
This contract shall be deemed to have been made in the State of Maryland and shall be interpreted in accordance with the laws of such state. In the event that legal action is required to enforce this contract or any of the terms thereof, such action shall be brought in the Courts of Baltimore County, Maryland, and the Exhibitor expressly consents to the jurisdiction of such courts. The parties agree to accept service of process in such action by ordinary mail sent to their business addresses as set forth in this contract.
Neither the Baltimore County Arts Guild, Guinness or Diageo, nor any of its directors, officers, agents, sponsors or volunteers shall be liable for any lost, damaged, or stolen property.
This contract constitutes the entire agreement between The Baltimore County Arts Guild, and the Exhibitor and no modification shall be valid unless in writing and signed by the parties or their representatives.
A Special Note From Festival Organizers:
We are looking forward to the First Arts & Drafts Festival, but we want you know
that your wellbeing is our first concern and that we are in touch with state and local
officials and are working to make sure that this will be a safe and fun event for all.
We expect the event will move forward as planned and that the Coronavirus outbreak
will be contained by the time of the event. If anything changes, however,
we will let you know and if the event is cancelled or postponed, we will
honor your request for a full refund of your booth fee.
Thanks for reading! Please return to the application page to continue the process!